Built for hot tub & pool companies
Run your whole pool & spa business from one screen
Point of sale, work orders, technician routes, inventory, marketing, and a customer portal — replacing the patchwork of legacy software, spreadsheets, and sticky notes your team fights with today.
$199 per seat · every feature included · no tiers
Everything the front counter, the back office, and the truck need
One login, one customer record, one source of truth — across every store and every service van.
Point of Sale
Ring up chemicals, parts, and $12k spas at the counter. Quotes, deposits, returns, receipts, and register close — with sales tax handled per store.
Service & dispatch
Work orders with priorities, checklists, photos, and water tests. Build each tech's daily route and send automatic on-my-way texts.
Inventory & purchasing
Live stock across every store and truck, low-stock alerts, purchase orders, transfers, and LIFO/FIFO/average costing that matches your tax filing.
CRM & marketing
A pipeline built for spa sales — from walk-in to wet test to won. Email campaigns and a full message history on every customer.
Recurring revenue
Valet maintenance plans generate the work orders; autoship sends the chemicals every month. Set it once, bill forever.
AI meeting notes
Record a sales call or site visit; get a transcript, summary, and one-click follow-up actions dropped into the CRM.
See it the way your team will
Real product, fictional data — everything below comes from the same sandbox you can try yourself.
Service & dispatch
Every open job, every tech, one board
Work orders carry the whole story — problem, site, equipment, checklist, photos, and billing lines. Chemistry and visit-time alerts surface problems before customers call.
- Statuses from new to invoiced, with priorities
- Required checklist tasks gate completion
- Water tests and chemical dosing logged per visit
Routes
Build each day's route in seconds
Reorder stops, rebalance between techs, and see unscheduled work waiting for a slot. Day-before reminders and on-my-way texts go out automatically.
- Per-tech daily stop lists with addresses
- One click to move or reschedule a stop
- Service trucks act as mobile stores with their own stock
Point of Sale
A register your counter staff already knows
Scan a barcode or search by name, attach the customer, take cash, card, or check — or save it as a quote and chase it later. Stale quotes nudge themselves.
- Quotes convert to sales with one click
- Deposits and pay-later for big-ticket spas
- Register open/close with over/short tracking
Inventory
Know what's on every shelf and every truck
Stock levels per store with reorder points, movement history on every SKU, vendor purchase orders, and transfers between locations — including the service vans.
- Low-stock alerts roll up to the dashboard
- LIFO, FIFO, or average costing — your choice
- Stock counts and adjustments with full audit trail
CRM
A pipeline shaped like spa sales
New lead, contacted, appointment, quoted, won. Website leads land in the pipeline automatically, every conversation is on the record, and campaigns go out to exactly the right customers.
- Deal values and sources at a glance
- Email + SMS threads on the customer record
- Campaigns with delivery and open tracking
AI meetings
The meeting writes itself up
Record a sales call or site walk and Soaklysoft transcribes it, summarizes it, and proposes the follow-ups — notes to the customer record, scheduled work orders, new deals. You approve, it happens.
- Transcript and summary in minutes
- Follow-ups become real work orders
- Bring your own OpenAI or Anthropic API key
Customer 360
The whole relationship on one page
Equipment with serials and warranty dates, bodies of water with full chemistry history, every purchase, every message, every visit — the answer to any customer call is one search away.
- Installed equipment and warranty tracking
- Water chemistry reading history per pool or spa
- Sales and service history side by side
Reports
Numbers an owner actually uses
Sales by store, payments by method, top products, daily totals, inventory valuation at cost, work orders by technician, payroll hours — without exporting a single spreadsheet.
- Profit with real COGS, not guesses
- Payroll from clock-ins and job time
- Inventory valuation that matches your books
Plays well with the tools you already pay for
Connect each integration with your own account keys — every setup screen includes a built-in step-by-step guide. No key, no problem: features without keys simply hide themselves.
QuickBooks Online
GL sync and COGS journal entries
Stripe
Payment links and in-person card readers
Resend
Transactional email and campaigns
Twilio
Service reminders and on-my-way texts
OpenAI / Anthropic
Meeting transcription and summaries
One price. Every feature.
No tiers, no add-on modules, no surprise invoices. Pay for the people who use it.
- Every module — POS, service, inventory, CRM, reports
- Unlimited stores and service trucks
- Customer self-service portal
- Valet plans and autoship subscriptions
- QuickBooks, Stripe, Twilio & email integrations
- All updates as they ship
AI features (meeting transcription & summaries) require your own OpenAI or Anthropic account and API key — usage is billed by the AI provider at their rates, typically pennies per meeting.
Don't take the screenshots' word for it
Click around a fully loaded sandbox company — ring up a sale, open a work order, build a route. No signup, nothing to install.
Open the live demoQuestions, answered
Is Soaklysoft only for hot tub and pool businesses?
It's built for them — water chemistry, valet routes, wet tests, chemical autoship. If you sell and service spas or pools, it will feel like it was made in your shop, because it was.
Can we bring our data from another system?
Yes. We've migrated customers, products, equipment, stock, and history from Evosus, and we build one-off imports for other systems as part of onboarding.
What do the AI features cost?
Soaklysoft doesn't mark up AI. You connect your own OpenAI or Anthropic API key and pay the provider directly — meeting transcription and summaries typically cost cents per meeting. Without a key, the AI features simply stay hidden.
Does it support multiple stores?
Yes — unlimited retail locations plus service trucks that act as mobile stores with their own stock, so parts sold off the van are tracked like everything else.
What about payments and accounting?
Connect Stripe for payment links and card readers, and QuickBooks Online for ledger sync with proper COGS journaling using LIFO, FIFO, or average costing.
How do we get started?
Book a walkthrough below. Onboarding includes setup, data import, and training for your team — most shops are live within a couple of weeks.
Talk to us
Tell us a little about your business and we'll set up a walkthrough with your real workflows in mind.